Senior Executive Assistant – CEO Office

Overview

We’re looking for an innovative and experienced Senior Executive Assistant with a unique combination of skills who wants to play a major role in tackling climate change.

Your primary responsibility will be to support the CEO Office of the Meliore Foundation, enabling the CEO in close partnership with the Chief of Staff.

If you enjoy enabling Senior Leaders in a dynamic, strategic environment where your exceptional organisational and project management skills help drive meaningful change, we’d love for you to apply!

Key Responsibilities

Support the CEO Portfolio

Efficient operational coordination of the CEO’s work portfolio, devising and maintaining systems, implementing processes and tools to achieve impact and ensure oversight of priorities and operational workload in the CEO’s Office, including action point tracking for the CEO Office

Support the CEO and the Chief of Staff on research, content development and outreach to key stakeholders, ensuring preparation and follow-up of the CEO’s meetings, including producing briefing materials

Engage with internal staff and external partners to track priorities and issues, and incorporate into the CEO’s strategic plan accordingly

Oversee the CEO Office’s email inboxes, including identifying priority emails and to-dos, ensuring follow-up is completed and drafting responses as needed

Plan and advise on the best use of the CEO’s time: manage the calendar and logistics, including scheduling meetings, coordinating attendees across multiple timezones and effectively handling changes

Communication between the CEO Office and other parts of the network

Facilitate information flows with senior leadership across Meliore; structure and manage knowledge sharing, and ensure smooth overall coordination and collaboration, such as tracking actions, convening discussions, managing collection of information to inform decision making

Work with the Governance Coordination team on Meliore Board requests

Support the CEO Office on engagement with other Meliore programmes

Funder Engagement

Support the CEO Office on strategic partner engagement and planning, working closely with the GSCC Philanthropic Partnerships Team

Administration and logistics of funder engagement

Meliore Programmes Engagement & Internal Comms

Support the Chief of Staff on Meliore Programme Management and Internal Comms

Administration

Effective management of the CEO’s administration: plan and book international travel across the globe, including expenses & budget management

Provide project support where needed for projects, working groups and events owned and/or contributed to by the CEO Office

Undertake other reasonable duties or additional projects as requested

Skills, Knowledge and Expertise

A genuine interest in the mission and values of the Meliore Foundation and a commitment to an inclusive and empowering approach to facing climate change.

Significant proven experience in a similar role, working for a busy principal, with a high level of expertise in meeting coordination and stakeholder management;

Excellent skills in planning, project management with outstanding prioritisation and time management skills and the flexibility to effectively deal with shifting requests;

Able to work independently under time pressure with a proactive and hands-on attitude and creative problem-solving skills while not losing sight of slower-moving work pieces

Ability to translate strategy and ideas into tangible objectives, tasks and action points;

Excellent attention to detail, diligence and reliability and ability to become a super-user of our core tools: Zoom, Slack and Google Workspace;

Fluency in written and spoken English, our working language; additional languages are an asset;

High-quality writing skills;

Tactful with colleagues and discrete with high-level information;

The disposition to work generously with colleagues in a high-trust global community of peers and the versatile and adaptable skills necessary to flourish in a fast-paced and wide-ranging work environment and work across time zones.

Benefits

Be part of a remote-first, international network of professionals working on climate, energy and nature. We offer coworking access in some locations.

Work with a bunch of dynamic, culturally diverse individuals who combine their passion to make a difference with a rigorous and results-oriented approach to work.

Enjoy regular opportunities to connect and collaborate with colleagues around the world.

A full-time position for 12 months, with possible renewal after one year.

About Meliore Foundation (FUP)

A place to thrive!

We’re an international network that values genuine diversity. We know that tackling the climate emergency will need all of society and we want our network to be reflective of the richness of that society. We are looking for people who bring their best, most professional and effective selves to work. People who are respectful, kind and have a sense of fun. If that sounds like you, we’d love to hear from you.

Your ideas, perspectives, and lived experiences are key to how you go about your work. We encourage people from historically disadvantaged or underrepresented groups to apply.

About the Meliore Foundation

Our vision is for a world where science-based facts on climate help guide the public debate. The Meliore Foundation endeavours to put just, inclusive and equitable solutions to global issues at the core of the world’s political, social, environmental and economic discourse. To help achieve this vision, Meliore provides operational support and regranted funding for aligned programmes engaged in strategic communications and campaigns.

Tagged as: 5+ Years