Operations Coordinator / Executive Assistant

Location: Remote (US Time Zones preferred)

Compensation: $3,500-$4,000/month

Type: Full-Time Contract-to-Hire (initial 1-month contract with potential for long-term role)

About On the Goga

On the Goga is a wellbeing company on a mission to make the workplace a place of wellbeing. We partner with employers and brokers to offer a virtual wellbeing hub, customized programming, and thoughtful support that helps people and teams thrive. We're a remote-first team with big impact, scrappy energy, and a culture of thoughtfulness and action.

About the Role

We're hiring an Operations Coordinator / Executive Assistant to support our Operations team and executive leadership. This person will be instrumental in offloading day-to-day responsibilities from our CEO, Chief of Staff, and Senior Project Manager to keep everything running smoothly. The ideal candidate is organized, thoughtful, systems-minded, and excited to contribute to a wellbeing-focused business doing meaningful work.

Key Responsibilities

Operations Support

• Take on recurring ops tasks, document SOPs, and improve workflows
• Manage calendar invites and logistics for client-facing events
• Track and report on project progress and team deliverables

Finance & Admin

• Prepare and send invoices
• Track payments and manage AR/AP
• Light bookkeeping in QuickBooks Online
• Coordinate with fractional finance team as needed

HR & Compliance

• Support onboarding and contractor agreements
• Assist with HR processes and document tracking
• Own light compliance work (e.g. NDA reminders, document audits)

Marketing & Client Experience

• Schedule social media posts as needed
• Coordinate internal team events and celebration moments

General Admin & Special Projects

• Support miscellaneous admin and project-based tasks
• Jump in where needed to help the team succeed

Executive Support for the CEO

• Lightly organize and help with inbox and calendar
• Provide proactive reminders about hard deadlines
• Coordinate travel and logistics as needed

Who You Are

• 3+ years in a similar EA or Ops role (startup experience a plus)
• Confident managing sensitive information with discretion
• Incredibly organized and detail-oriented - nothing falls through the cracks
• Comfortable with tools like: Google Workspace, QuickBooks Online, Slack, Monday.com, Pandadocs / Docusign
• Strong written communication skills
• U.S.-based or able to work standard U.S. business hours

What You'll Get

• Remote-first role with a flexible 4-day work schedule
• Mission-driven, values-based company
• Collaborative, kind, and ambitious team
• Opportunity to grow into a more senior ops role over time

Summary
Company name: On the Goga
Remote job title: Operations Coordinator / Executive Assistant
Job tags: Executive Assistant, Coordinator, Admin, Time Management, Organized