Proposal Manager

Overview

The Proposal Manager is responsible for supporting the global sales teams by leading the company’s response to Formal Tender (ITBs, RFPs, RFQs) and Vendor Registration Requests. This position is highly interactive working closely with sales professionals to develop competitive and winning documents with responsibility for ensuring bids are completed and submitted within the required timescales.

Support global sales teams with proposal processes (review, response preparation, approval monitoring, and final submissions)

Review and analyze tender documents for understanding of bid response, requirements, and terms and conditions

Review all tender and other project documents prior to kick-off calls and identify escalation points where business partners will need to be engaged

Lead tender, proposal meetings and kick-off calls to establish strategy, timelines and deliverables plan

Build proposal drafts according to the requirements in each tender request and in alignment with company established style guidelines and messaging

Write initial draft Cover Letters and Executive Summaries leveraging Sales inputs from the deal strategy while utilizing approved templates

Responsible for helping ensure that the broader team delivers timely, accurate, high quality documents that are customized to meet the needs and expectations of internal and external clients.

Craft core proposal content by leveraging proposal content database

Ability to coach sales teams and subject matter experts in persuasive writing and proposal best practice

Coordinate and review/edit proposal input from a variety of stakeholders, typically involving contributions from sales, marketing, product teams, finance, commercial, legal and delivery

Convert customer documents into formats required for Tender submission

Coordinate with various internal groups including sales, service delivery, client engagement, marketing, legal, compliance and finance to develop the components of the proposal

Ensure final product meets Tender specifications, internal approvals and final submission deadline

Ensure company policies regarding review, approval, and signature authority are followed during the bid process

Develop an in-depth knowledge of Rimini Street’s support services and offerings

Respond to ad-hoc inquiries from internal teams to assist with providing timely and accurate information to current or prospective clients

Provide post-submission support and follow-up – Vendor Registrations & Tender Responses

Minimum Skills & Qualification Requirements

Significant experience in a software sales environment as a bid manager or proposal development role or related field

Project management and organizational skills, with ability able to manage concurrent projects and tasks while meeting competing deadlines

Mastery in Microsoft Word (tables, formatting, fonts, graphics, etc.)

Advanced in Microsoft PowerPoint (tables, formatting, fonts, graphics, etc.)

Excellent verbal and written communication skills, plus strong proofreading skills

Ability to work under tight deadlines with the flexibility to work on several projects concurrently

Adaptable and flexible; composed under pressure while managing competing demand

Ability to interact professionally and establish relationships across all levels of the organization

Communicate and influence at a senior level with internal stakeholders

Experience researching and collaborating with subject matter experts to write and edit compelling proposals that are customized to the needs of prospective client

Experience mentoring, training, and guiding team members through projects requirements and milestones

Ability to work independently through a project with minimal supervision

Meticulous attention to detail across all aspects of a project including grammar and general layout and presentation

Experience with proposal automation software

Experience working with translators to produce local language content (a plus)

Location Remote – United Kingdom, Sweden, Netherlands, UAE, Israel, France, Germany, Poland