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Freelance Contract Administrator

TolokaWorldwide
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Overview

About Toloka AI

At Toloka AI we create data that powers leading GenAI models and innovations. We work with frontier labs, big tech, renowned AI startups, enterprises and non-profit research organizations worldwide. We use a combination of Experts + Crowd + Tech Platform to teach AI models to reason and evaluate their efficacy and safety. We have experts in more than 50 different domains—from doctors and lawyers to physicists and engineers—and boast one of the most diverse global crowds, representing over 100 countries and speaking 40+ languages. We are a well-funded startup with an enviable portfolio of clients including Anthropic, Amazon, Microsoft, Poolside, Recraft, and Shopify.

Recently, we secured strategic investment led by Bezos Expeditions with participation from Mikhail Parakhin, CTO of Shopify and board advisor to leading GenAI companies, who now serves as our Chairman of the Board. Our remote-first team is globally distributed around the world: USA, UK, the Netherlands, Czech Republic, Serbia, and more. We are headquartered in Amsterdam.

Job Summary
We are seeking a detail-oriented and proactive Contract Administrator with a legal background or education to support and streamline the end-to-end contracting process with clients, ensuring timely execution of NDAs and commercial agreements. This role plays a key part in coordinating reviews, managing documentation, and facilitating effective communication across internal teams and with clients. The ideal candidate is organized, communicative, and comfortable working in a fast-paced, cross-functional environment.
Key Responsibilities
  • Contract Facilitation and Execution
    • Assist in the preparation, circulation, and execution of NDAs and client contracts.
    • Drive timely signature by tracking contract status and sending reminders as needed.
    • Ensure that all executed agreements are archived in accordance with internal policies.
  • Stakeholder Coordination
    • Involve relevant internal stakeholders (e.g., legal, finance) for review and approval of non-standard contracts.
    • Coordinate cross-functional feedback and consolidate comments to ensure efficient turnaround.
  • KYC and Documentation Support
    • Participate in the Know Your Customer (KYC) process by collecting and verifying necessary client/vendor documentation.
    • Coordinate document collection and contract-related data required for onboarding.
  • Audit and Documentation Support
    • Gather and prepare contract-related documentation in response to internal and external audit requests.
    • Ensure contract records are complete, up to date, and properly stored.
  • Client Communication
    • Serve as a point of contact for clients on contract-related questions and documentation requests.
    • Clearly explain standard procedures and requirements to ensure smooth execution.
  • Process Improvement
    • Support ongoing optimization of the contract lifecycle, helping identify areas for improvement.
    • Leverage tools and automation where possible to streamline the contracting process.
Qualifications
  • Legal education or relevant work experience in contract administration or legal operations or similar.
  • Strong organizational and project management skills.
  • Excellent written and verbal communication skills in English.
  • Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
  • Experience with contract management systems and e-signature platforms (e.g., DocuSign) is a plus.
Key Attributes
  • High attention to detail and accuracy
  • Strong sense of ownership and initiative
  • Team player with excellent collaboration skills
  • Process-oriented mindset with a focus on results

    [Important Notice] Scam Alert Regarding Fake Job Postings

    It has come to our attention that an individual or group is fraudulently impersonating Toloka to post fake jobs and solicit personal information from applicants.Please be aware:

    • Official Communication: Our recruiting team will only contact you from an official “toloka.ai” email address. We will NEVER use Gmail, Yahoo, Tolokainc, toloka.inc,  or other personal or seemingly business email accounts.
    • Our Process: We will never ask for your bank account details, credit card number, or any fees as part of the application or interview process.
    • Official Listings: All legitimate job openings are posted on our official careers page: https://toloka.ai/careers#job-list
    What to do: If you see a suspicious job posting or have been contacted by someone you suspect is a scammer, please do not provide any personal information. Instead, report the incident to us directly at [email protected] and report the profile/post to LinkedIn.We are taking this matter very seriously and are working with the appropriate parties to resolve it.

    Thank you for your vigilance!

Tagged as: 1-3 Years

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FAQ

Is the Freelance Contract Administrator position at Toloka remote?
Yes. This role was posted on Remote Frontend Jobs, a job board that lists exclusively fully remote positions.
When was this Freelance Contract Administrator job posted?
This listing was posted on October 15, 2025 and is still open for applications.
How do I apply for the Freelance Contract Administrator position at Toloka?
Use the apply button on this page — it takes you directly to the employer’s application page.