Remote Frontend Jobs

Payroll Accountant (U.S. Payroll, ADP/Gusto, Reconciliations – Remote)

About the Role

We’re hiring a Payroll Accountant to manage end-to-end payroll processing, tax compliance, and payroll accounting for client organizations.

In this role, you’ll ensure employees are paid accurately and on time, payroll records are compliant and audit-ready, and payroll data is properly integrated into accounting systems.

If you have experience with U.S. payroll, payroll systems like ADP or Gusto, and account reconciliations, this role is for you.

Responsibilities

Payroll Processing

• Process bi-weekly, semi-monthly, or monthly payrolls (50–500 employees)
• Validate time entries, overtime, bonuses, and deductions
• Run payroll using systems such as:
  • ADP
  • Paychex
  • Gusto
  • QuickBooks Payroll
  • BambooHR

Journal Entries & Reconciliations

• Post payroll transactions into QuickBooks, NetSuite, or Xero
• Reconcile payroll clearing accounts and bank statements
• Record benefits, deductions, and employer contributions accurately

Tax & Compliance

• Prepare and file payroll taxes (federal, state, local)
• Submit required forms:
  • 941, W-2, 1099, and state equivalents
• Stay updated on U.S. payroll regulations and compliance requirements

Benefits Administration

• Reconcile healthcare, retirement, and benefits contributions
• Ensure payroll deductions align with employee elections and policies

Employee Support

• Respond to employee inquiries (pay stubs, tax withholding, direct deposits)
• Support onboarding payroll setup for new hires

Reporting & Analysis

• Generate payroll reports and headcount summaries
• Support audits with detailed payroll documentation
• Provide variance analysis vs. payroll budget

Process Improvement

• Improve workflows using Excel, integrations, or automation tools
• Document and maintain payroll SOPs for consistency and compliance

Requirements

• 2+ years of experience in payroll processing and payroll accounting
• Hands-on experience with ADP, Gusto, Paychex, or QuickBooks Payroll
• Proficiency in QuickBooks, NetSuite, or Xero for journal entries
• Strong knowledge of U.S. federal and state payroll tax compliance
• Experience with W-2, 941, 1099 filings
• Advanced Excel skills (pivot tables, VLOOKUP, reconciliation models)
• High attention to detail and accuracy
• Strong communication skills for employee-facing support